​​YBA Announcements

Position Title: Administrative Assistant – Full Time
Classification: Non–Exempt
Supervisor’s Title: Executive Vice President

Employees in this role are responsible for the following essential functions:

• Perform tasks and responsibilities as assigned by the Executive Vice President.
• Manages invoicing and accounts receivable in the YBA’s database, GrowthZone.
• Handle mail processing and answer telephone inquiries.
• Manage and maintain the scheduling of the boardroom and lounge to ensure availability and efficient use.
• Deliver exceptional customer service to members and consumers.
• Oversee and maintain member HIC numbers, and PA One Call invoices.
• Manages the customer referral services
• Manage daily office operations to ensure smooth workflow and handle all supply orders.
• Coordinate all aspects of YBA event registrations, including invoicing, badge preparation, confirmations, and room setup.
• Actively solicit member participation and sponsorships for events through frequent phone calls, demonstrating strong communication skills and the ability to confidently promote opportunities and close sales.
• Provide support for events as needed, ensuring successful execution.
• Oversee ad sales for the annual Resource Guide publication, adhering to established print deadlines.
• Assist with special projects as they arise.

To be considered for this position you must have the following qualifications:

• Must be proficient with the entire Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Behave Ethically: Understand ethical behavior and business practices and ensure that their behavior and behavior of others are consistent with these standards and align with the Association’s values.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the organization’s goals.
• Communicate Effectively: Speak, listen, and write in a clear, thorough, and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve the organization’s operations and create new opportunities.
• Focus on Member Needs: Anticipate, understand, and respond to the needs of internal and external members to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, complete items within work schedule, monitor progress towards goals, and track details, data, information and actvities.
• Plan: Determine strategies to meet goals, create and implement action plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

Other important information to consider:

• The job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities, tasks and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined in the job description and other duties as assigned might be part of the job. The ability to be flexible with schedule to accomplish job functions, which may include working off-hours and weekends for projects, is necessary.
• Office environment with controlled temperature, frequently required to walk, sit, talk, hear, use hands and fingers to operate office equipment and reach with hands and arms. The employee is occasionally required to balance, stoop, kneel and crouch.  The employee must occasionally lift 25 lbs.  Specific vision abilities required by this job include close vision, peripheral vision, color vision and the ability to adjust focus.
• This job description does not constitute an employment contract; the employment relationship between YBA and the employee is an at-will relationship.

SUBMIT RESUMES TO: laurie@yorkbuilders.com

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.